Safeguarding Policy

Safeguarding Policy


Newcastle City Learning (NCL) delivers a comprehensive range of courses to both the residents and employers of Newcastle upon Tyne.  


Policy Statement


NCL is strongly committed to practices that protect children, young people and vulnerable adults from abuse, neglect or significant harm.  Staff recognise and accept their responsibility to develop the awareness of the risks and issues involved in safeguarding.  NCL also recognises that it has a responsibility to protect staff from unfounded allegations of abuse.  NCL is committed to working with existing local safeguarding or adult safeguarding Boards and other health and social care partnerships to ensure the safeguarding of its learners.




For the purposes of this policy and procedure children are defined in the Children Act of 1989 as a person under the age of 18 years.  The Safeguarding Vulnerable Groups Act 2006 defines a ‘vulnerable adult’ as a person aged 18 and over and;


• receiving a social care service
• receiving a health service
• living in sheltered accommodation
• detained in custody or under a probation order
• requiring assistance in the conduct of his/her affairs
• receiving a service or participating in an activity targeted at older people, people with disabilities or with physical or mental health conditions



NCL has a trained Designated Safeguarding Lead from the senior management team who is responsible for all Safeguarding matters within the service.  Incidents or concerns are reported to the Designated Safeguarding lead.  The Designated Safeguarding lead is responsible for monitoring and managing incidents or concerns and liaising with safeguarding agencies.  


Weekly meetings will take place between the Safeguarding officer and nominated staff to discuss any areas for concern that have taken place during the preceding week.




NCL has a duty to promote safeguarding issues and measures to staff and ensure they:


•    Analyse their own practice against established good practice by ensuring that support plans and actions for individual learners are consistently applied and staff are able to identify risk to ensure their practice is likely to protect them from false allegations. 
•    Recognise their responsibilities and report any concerns about suspected poor practice or possible abuse (Code of Conduct)
•    Follow the guidelines for staff (Quick Guide)
•    Undertake annual training on safeguarding to raise awareness of current issues and legislation
•    On line training is available and all new members of staff will undertake this within 4 weeks of joining the service as part of their induction. 


Statutory Framework


NCL will ensure that it meets legislative requirements and good practice in safeguarding.  The statutory framework under which we operate includes the Children Act 1989.  The Children's Act 2004 supplemented the 1989 Act and reinforced the message that all organisations working with children have a duty in helping safeguard and promote the welfare of children.  This provides the legal framework for the protection of children and young people in the UK.   The Safeguarding Vulnerable Groups Act 2006 sets out the type of activity in relation to children and vulnerable adults for which employers and individuals will be subject.  




NCL’s Safeguarding Policy is reviewed annually and its provisions monitored.  The review process includes analysis of monitoring data, consultation with and feedback from learners, clients, staff and other stakeholders to determine the impact of the policy and any action required.


Relevant Documents


This policy should be read in conjunction with the Newcastle City Councils Safeguarding policies and procedures and can be found on the intranet, the Safeguarding Poster for learners and the Code of Conduct for Staff. 


Specific safeguarding issues 


Expert and professional organisations are best placed to provide up-to-date guidance and practical support on specific safeguarding issues. For example, NSPCC offers information for schools and colleges on the TES website and also on its own website   


Schools and colleges can also access broad government guidance on the issues listed below via the GOV.UK website:  

•    bullying including cyberbullying  
•    children missing education 
•    child missing from home or care  
•    child sexual exploitation (CSE)  
•    domestic violence  
•    drugs  
•    fabricated or induced illness  
•    faith abuse  
•    female genital mutilation (FGM) 
•    forced marriage 
•    gangs and youth violence  
•    gender-based violence/violence against women and girls (VAWG)  
•    hate  
•    mental health  
•    missing children and adults strategy  
•    private fostering  
•    preventing radicalisation 
•    relationship abuse  
•    sexting  
•    trafficking        


Responsibility for Safeguarding and Child Protection 

Everyone who comes into contact with children and their families has a role to play in safeguarding children.  In addition to the responsibilities that all NCL staff hold, certain people carry specific responsibilities in the management of safeguarding across NCL. 


The designated lead/named person for Child Protection

The designated officer in NCL is the Senior Gateway and Funding Manager or a member of Senior Staff. The designated officer is responsible for:  


Managing referrals, including: 

•    Making referrals to children’s social care and the channel programme and supporting staff who have also made referrals 
•    Making referrals to the DBS and reporting crimes to the police. 

Working with others, including: 

•    Liaise with NCL’s staff on all matters of safeguarding and child protection. 
•    Liaise with staff on matters of safety and safeguarding and when deciding whether to make a referral by liaising with relevant agencies.   
•    Act as a source of support, advice and expertise for staff. 
•    As required, liaise with the “case manager” and the designated officer(s) at the local authority for child protection concerns which concern a staff member. 

Undertake training, including: 


•    Designated safeguarding lead training updated at least every two years 
•    Prevent awareness training 
•    In addition, their knowledge and skills should be refreshed at regular intervals, as required, but at least annually, to allow them to understand and keep up with any developments relevant to their role so they: 
o    Understand the early help process 
o    Understand and contribute to child protection case conferences and reviews 
o    Ensure existing and new staff understand and work within NCL’s safeguarding policies and procedures 
o    Are alert to specific and arising individual needs 
o    Are able to keep detailed, accurate, secure written records of concerns and referrals 
o    Understand and support the Centre with the requirements of the Prevent duty and are able to provide advice and support to staff on protecting children from the risk of radicalisation 
o    Obtain access to resources and attend any relevant or refresher training courses
o    Encourage a culture of listening to children and taking account of their wishes and feelings, among all staff, in any measures the school or college may put in place to protect them. 

Raise Awareness, including: 


•    Ensuring NCL’s Safeguarding policies are known, understood and used appropriately 
•    Ensuring that Parents/Carers are aware of NCL’s Safeguarding Summary Policy and its contents. 
•    Linking with the local safeguarding children’s board and making staff aware of training opportunities and local policy. 




•    During College hours, 0900 – 1700h the Designated Safeguarding Lead (or deputy) should always be available for staff to discuss any safeguarding concerns.  Generally, this would be in person, but on the occasions where this is not possible, they (or a deputy) must be available on the phone or via Teams. 
•    A designated safeguarding officer must be available for any out-of-hours activities.  


Safeguarding Policy Addendum to outline arrangements during Coronavirus


Table of telephone numbers for contacts
Table of contacts
Table of telephone numbers for contacts
Table of contacts