Safeguarding Policy

Policy statement

NCL is strongly committed to practices that protect children, young people and vulnerable adults from abuse, neglect or significant harm. Staff recognise and accept their responsibility to develop the awareness of the risks and issues involved in safeguarding. NCL also recognises that it has a responsibility to protect staff from unfounded allegations of abuse.  NCL is committed to working with existing local safeguarding or adult safeguarding boards and other health and social care partnerships to ensure the safeguarding of its learners.


For the purposes of this policy and procedure children are defined in the Children Act of 1989 as a person under the age of 18 years. The Safeguarding Vulnerable Groups Act 2006 defines a ‘vulnerable adult’ as a person aged 18 and over and;

•    Receiving a social care service
•    Receiving a health service
•    Living in sheltered accommodation
•    Detained in custody or under a probation order
•    Requiring assistance in the conduct of his/her affairs
•    Receiving a service or participating in an activity targeted at older people, people with disabilities or with physical or mental health conditions


NCL has a trained Designated Safeguarding Lead from the senior management team who is responsible for all Safeguarding matters within the service. A designated deputy safeguarding lead from the senior management team is also trained and acts as SGL in the absence of the Designated Safeguarding lead. There is a designated advisory board member with responsibility for safeguarding. This role supports and challenges NCL in relation to implementing their safeguarding responsibilities effectively.  


Incidents or concerns are reported to the Designated Safeguarding lead. The Designated Safeguarding lead is responsible for monitoring and managing incidents or concerns and liaising with safeguarding agencies.


Weekly meetings will take place between the Safeguarding Lead and nominated staff to discuss any areas for concern that have taken place during the preceding week. All meetings are recorded using minutes. 


Key legislation, guidance and strategies to underpin Safeguarding and Prevent

The Children Act 1989 and amended 2004
The Equality Act 2010
Safeguarding and vulnerable groups act 2006, amended 2012 Keeping Children Safe in Education, update 2019
The Counter-Terrorism and Security Act 2015 – the Prevent Duty Revised Prevent Duty Guidance, July 2015


NCL has a duty to promote safeguarding issues and measures to staff and ensure they:

•    receive initial training and annual updates. Online training is available and all new members of staff will undertake this within 4 weeks of joining the service as part of their induction. 
•    analyse their own practice against established good practice by ensuring that support plans and actions for individual learners are consistently applied and staff are able to identify risk to ensure their practice is likely to protect them from false allegations. 
•    recognise their responsibilities and report any concerns about suspected poor practice or possible abuse (Code of Conduct)
•    follow the guidelines for staff (Quick Guide)


NCL’s Safeguarding Policy is reviewed annually and its provisions monitored. The review process includes analysis of monitoring data, consultation with and feedback from learners, clients, staff and other stakeholders to determine the impact of the policy and any action required. The DSL meets regularly with appropriate bodies both internal and external to ensure that information is shared with appropriate and relevant stakeholders.

Relevant documents

This policy should be read in conjunction with the Newcastle City Council’s Safeguarding policies and procedures which can be found on the intranet.  

Specific safeguarding issues 

Expert and professional organisations are best placed to provide up-to-date guidance and practical support on specific safeguarding issues. For example NSPCC offers information for schools and colleges on the TES website and also on its own website  

Schools and colleges can also access broad government guidance on the issues listed below via the GOV.UK website:  
•    Bullying including cyberbullying  
•    Children missing education 
•    Child missing from home or care  
•    Child sexual exploitation (CSE)  
•    Domestic violence  
•    Drugs  
•    Fabricated or induced illness  
•    Faith abuse  
•    Female genital mutilation (FGM) 
•    Forced marriage 
•    Gangs and youth violence  
•    Gender-based violence/violence against women and girls (VAWG)  
•    Hate  
•    Mental health  
•    Missing children and adults strategy  
•    Private fostering  
•    Preventing radicalisation 
•    Relationship abuse  
•    Sexting  
•    Trafficking  

•    Harmful sexual behaviour in schools training (NSPCC Learning)


Responsibility for safeguarding and child protection 

Everyone who comes into contact with children and their families has a role to play in safeguarding children.  

In addition to the responsibilities that all NCL staff hold, the Senior Management Team (NCLMT) carry specific responsibilities in the management of safeguarding across NCL. 

Senior Management Team responsibilities

The designated officer in NCL (the Senior Gateway and Funding Manager) or a member of Senior Staff. The Deputy Designated is the Employment and Skills Manager for PYP.  The designated lead is responsible for:  

Managing referrals, including: 

•    Making referrals to children’s and adults social care and the channel programme and supporting staff who have also made referrals 
•    Making referrals to the DBS and reporting crimes to the police. 

Working with others, including: 

•    Liaising with NCL’s staff on all matters of safeguarding and child protection. 
•    Liaising with staff on matters of safety and safeguarding and when deciding whether to make a referral by liaising with relevant agencies.   
•    Acting as a source of support, advice and expertise for staff.  
•    As required, liaise with the “case manager” and the designated officer(s) at the local authority for child protection concerns which concern a staff member. 

Undertake training, including: 

•    Designated safeguarding lead training updated at least every two years 
•    Prevent awareness training 
•    In addition, their knowledge and skills should be refreshed at regular intervals, as required, but at least annually, to allow them to understand and keep up with any developments relevant to their role so they: 

•    Understand the early help process 
•    Understand and contribute to child protection case conferences and reviews 
•    Ensure existing and new staff understand and work within NCL’s safeguarding policies and procedures 
•    Are alert to specific and arising individual needs 
•    Are able to keep detailed, accurate, secure written records of concerns and referrals 
•    Understand and support the Centre with the requirements of the Prevent duty and are able to provide advice and support to staff on protecting children from the risk of radicalisation 
•    Obtain access to resources and attend any relevant or refresher training courses
•    Encourage a culture of listening to children and taking account of their wishes and feelings, among all staff, in any measures the school or college may put in place to protect them. 

Raise awareness, including: 

•    Ensuring NCL’s Safeguarding policies are known, understood and used appropriately 
•    Ensuring that Parents/Carers are aware of NCL’s Safeguarding Summary Policy and its contents. 
•    Linking with the local safeguarding children’s board and making staff aware of training opportunities and local policy. 


•    During College hours, 0900 – 1700h the Designated Safeguarding Lead (or deputy) should always be available for staff to discuss any safeguarding concerns.  Generally, this would be in person, but on the occasions where this is not possible, they (or a deputy) must be available on the phone or via Teams. 
•    The NCL Duty manager will be available between the hours of 1700 – 2100h for all safeguarding needs and can be contacted on 07812788967 they are also available for any out-of-hours activities. 

Relevant appendices

Appendix 1 - Safeguarding Code of Behaviour for all staff
Appendix 2 - Safeguarding Children and Vulnerable Adults – A Quick Guide for Staff
Appendix 3 - Safeguarding Referral Chart
Appendix 4 - Bullying Policy 
Appendix 5 - E-Safety Policy
Appendix 6 - External Speakers Policy
Appendix 7 - Homeworking Guidance
Appendix 8 - Safeguarding during Covid
Appendix 9 - Safeguarding Concern Form
Appendix 10 - Safeguarding Adult Enquiry Form
Appendix 11 - Useful Contacts
Appendix 12 - Prevention of Sexual Harassment Policy